Did you know that using AI tools strategically can save you approximately 10 hours on administrative tasks per week? That’s 10 hours that your school admissions team can redirect towards what really matters, like building relationships with students and agents and providing personalised support.
Here are five ways AI can help your admissions team save time:
AI can help you respond to routine enquiries faster by generating draft replies based on your school’s tone of voice and information. Whether it’s answering questions about application deadlines or accommodation options, these tools learn your style and create responses you can quickly review and send.
Chatbots powered by AI can handle common questions 24/7, giving instant answers about tuition fees, visa requirements, course offerings and more. Prospective students get immediate responses…and your team isn’t buried in repetitive queries.
Application essays, recommendation letters and transcripts can be lengthy. AI tools can summarise key points, helping admissions staff quickly grasp the essentials before going into full reviews.
AI transcription tools like Google Gemini can capture and summarise your calls with agents or prospective students, automatically generating action points and key discussion topics. No more frantic note-taking during important conversations!
After meetings or email exchanges, AI can automatically update your customer relationship management (CRM) system with relevant details, ensuring nothing falls through the cracks without manual data entry.
As we discussed in our recent post about agent training programmes, investing time in our business relationships means better outcomes. Letting AI handle the repetitive administrative work helps free up your team to focus on the personal touches that convert enquiries into enrolments and strengthen your agent partnerships.
The question isn’t whether AI can help – it’s whether you can afford not to use it. Happy Friday!
Written by Stephanie Clark
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